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20:20
Eyeful's monthly PowerPoint & presentation newsletter
 Dear
Presenter,
Welcome to August's edition of 20:20.
This month is the second part of our "PowerPoint Summer
School" where we share some of the handiest (but often less known) hints
and tips for PowerPoint.
Following this short summer hiatus, we'll return to focussing on the key
PowerPoint and presentation issues facing business people today. In the
next few months, we'll be looking at how to get the most out of your next
conference, how to judge between "pretty" and
"effective" and review some of the interesting presentation
technologies recently released.
We're always keen to hear from subscribers so if there is a particular
topic you'd like covered in the next few months, please drop us a line or
give us a call.
Until next month...
Best wishes,
On your marks...
 I
recently sat with one of the design team working through some amendments to
a client's PowerPoint project. As always, I sat slack jawed not only at the
quality of the slides being produced but also with the speed that many of
the changes were being made.
The reason? Joe was using keyboard shortcuts - less clicking, more output.
As a result, we've pulled together a list of some of the handiest, either
when you're creating or actually presenting your PowerPoint.
When creating a PowerPoint presentation...
Start a new presentation: CTRL+N
Save as: F12
New Slide: CTRL+M
Cut: CTRL+X
Copy: CTRL+C
Paste: CTRL+V
Undo: CTRL+Z
When presenting...
N: Moves you to the next slide
P: Moves you to the previous slide
Enter the slide number, press ENTER: Moves you to that specific slide
B: Blanks your presentation with a black screen. Press B again to return.
W: Blanks your presentation with a white screen. Press W again to return.
Save time...and your sanity
For
fear of repeating ourselves, we do not approve of those that merrily
cut and paste presentations together from multiple sources. In our
experience, it can only lead to a confused story, half-baked messages and a
mish mash of design.
However...
We're also realistic and recognise that occasionally (and for
good reason) this can be a quick and useful way of consolidating
information. This is where issues like an unruly mix of capitals and lower
case text raise their heads.
Rather than spend hours rewriting all the text, PowerPoint has
a handy case settings shortcut.
1. Select the text you wish to change case settings
2. Press Shift+F3
3. Continue to press Shift+F3 until the correct case settings appear on
your text, for example, ALL CAPS or ALL LOWER CASE.
View, edit, view, edit, view, edit
How to view & edit a PowerPoint simultaneously
It's
not just best practice, it's vital that you continue to hone and
develop your PowerPoint to ensure presentation success. This process can be
longwinded - first you view the PowerPoint in slide show mode, then you
click out to make the amends...and then you go back to slide show mode. You
can feel your sanity slowly ebb away.
Good news is that there is a handy function that allows you to
have both a slideshow and editable version on the screen at the same
time...and move easily between them.
1. Open up the PowerPoint presentation in question.
2. Hold down the Ctrl key and click the Slideshow Mode button in the
lower-left corner of your screen. A small window will open showing the
slide show whilst keeping the larger, editable version displayed.
3. Click on the slides in the miniature window to move throughout the
presentation.
4. Click on the large version of the presentation if you find a slide that
needs to be edited.
5. To carry on the slideshow in the small window, click Resume Slide Show
on the displayed Slide Show toolbar.
More tips to follow next month. If you can't wait that long
then call us on 0845 056 8528 or send an e-mail to info@eyefulpresentations.co.uk
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